An IT manager’s dilemma: Both Dropbox and Sharepoint offer a lot of perks for specific use cases. This article compares the two in terms of features, pros, cons, and company culture to help you decide which is best for your next project.
The “dropbox vs sharepoint vs onedrive” is a question that has been asked for a long time. There are so many options to choose from, and it can be difficult to decide which one is better.
Keeping track of important files on your computer may be difficult, particularly if the information is sensitive or emotive. There’s always the possibility of computer viruses or a broken hard disk erasing your data. Cloud storage is the latest trend in a world where technology is continuously changing and improving.
Cloud storage solutions are critical for any organization, as they provide the advantages of remote access, file synchronization across numerous devices, and the piece of mind that comes with knowing your data is safe. This article will evaluate two of the top cloud storage alternatives available today – Dropbox and SharePoint – in order to help you choose the ideal one for your requirements.
Dropbox vs. SharePoint: What’s the Difference?
The following are the primary differences between Dropbox and Sharepoint:
- Dropbox does not have a self-integration option and needs third-party assistance to link with Microsoft Office, but SharePoint is easy to integrate with Microsoft Office since it is a Microsoft product.
- Password protection is only available to advanced Dropbox members, but password protection is available to all SharePoint users.
- Dropbox is simple to set up and use, however SharePoint is more hard to set up and use and needs some technical expertise.
- Dropbox is an off-site storage, synchronization, and sharing platform, while SharePoint is a content management and collaboration platform that allows you to create portals and content management sites.
What exactly is Dropbox?
Dropbox is a cloud storage, file hosting, and file synchronization service that has client apps for all major computer platforms. Dropbox is a service that allows users to back up data from their computer to the cloud. However, it also allows users to exchange and collaborate on files. Dropbox users may also download files remotely while offline and share them with other Dropbox users.
Dropbox’s basic edition is free and provides 2GB of file storage. Additional storage may be purchased for $9.99 per month for the plus plan, with a capacity of up to 2TB (2000GB), or $16.99 per month for the family plan, with a capacity of up to 2TB (2000GB).
The family plan enables up to six users, although both plans have the same storage capacity. The plus plan, on the other hand, only allows for one user. Dropbox comes in two flavors: desktop (Windows, Mac, and Linux) and mobile app (iOS and Android) (Android, iOS, and Windows Phone).
Who Does Dropbox Work Best For?
Dropbox is a great option for freelancers and other self-employed individuals searching for a simple method to exchange files with customers and coworkers. It’s also a simple way to save personal and professional documents in the cloud. You can share files, photographs, movies, and more with people on your network using Dropbox.
Dropbox is a basic and straightforward application. It’s simple to use and can be trusted to save, distribute, and safeguard your important data.
Start with a free account:
Dropbox’s free edition is ideal for a first storage account. Despite the restricted capacity, you may test the platform to determine whether it suits your needs.
Dropbox applications are available for every major platform and operating system, including Android, iPhone, and Mac OS. You may access your files from any computer or smartphone, no matter where you are, using these tools.
Provides a safe and convenient backup option:
Accidents happen, and your computer might be harmed by a fire or a flood. With a Dropbox account, you can sync and access all of your files from any device that you login in with. Even if you accidentally delete anything, you have a chance to restore it within a certain time range.
Capabilities while working offline:
You may designate any file or folder in your Dropbox account as “always available offline” with Dropbox’s offline functionality. This function allows you to access your files even if you don’t have access to the internet. This function is useful if you are continuously offline since it decreases the number of times you need to download a file.
Free users have a limited amount of storage:
It is sufficient to have a Dropbox Basic account. Even yet, it has a little storage capacity and only provides 2GB of free storage, which may not be sufficient for your requirements.
Dropbox is a user-friendly file-sharing collaboration platform, but for big enterprises, this simplicity may come with security and privacy problems.
Dropbox is not the most cost-effective alternative for online file storage and synchronization.
What is SharePoint, exactly?
SharePoint is a Microsoft-owned web-based platform. It is used by both individuals and businesses as a document management and storage solution. The highly adjustable software integrates seamlessly with Microsoft Office, making it suitable for businesses of all sizes.
Microsoft SharePoint has two price options:
Plan for SharePoint Online
- Plan 1 – $5 per month per user
- Plan 2 – $10 per month per user
SharePoint Plan: In-House or On-Premise
- The SharePoint Foundation license is completely free.
- $180 per license for a standard client access license
- $190 per license for Enterprise Client Access (you purchase once)
- License for SharePoint Server – $5,000 per virtual machine/server
SharePoint is appropriate for a wide range of internet, corporate intelligence, and project management applications. According to Microsoft, SharePoint is used by over 200,000 companies and 190 million individuals throughout the globe.
Who Does SharePoint Work Best For?
If you have a big company and need a professional-grade file sharing and storage solution, SharePoint is a fantastic choice. Assume you have a large number of papers, media assets, and customer information. In such situation, you’ll need something more solid than Dropbox.
Encryption, password security, and remote wipe are just a few of the sophisticated capabilities available in SharePoint. It also offers on-premise cloud storage to protect your company’s data from theft and damage.
SharePoint is a good alternative for your firm if your workforce currently uses Microsoft technologies such as MS Office. Because of its seamless connection, you and your coworkers will be able to operate more efficiently.
Features a wide selection of:
Task management, document management, and security-related controls are just a few of the functions available in SharePoint. These features enable enterprises to manage their documents, tasks, and security in a unified manner.
Microsoft Office 365 integration:
SharePoint is a collaborative business solution that is included in the Office 365 package. This integration makes it much more convenient to utilize all of the suite’s tools. It also makes connecting all of your company’s assets to your intranet a breeze.
Easy to personalize:
SharePoint may be tailored to fit any business procedure or necessity. Developers may create anything for the intranet, from simple add-ons to large solutions. It’s a one-stop shop with a lot of options.
Integration with other systems is simple:
SharePoint is a fantastic tool for connecting and integrating various business platforms. Organizations may readily access data from a variety of systems and data sources, such as ERP (Enterprise Resource Planning) and CRM (Customer Relationship Management), making it simple to acquire the right information fast.
Advanced data protection:
SharePoint features the most up-to-date and dependable security mechanisms available as a Microsoft product. When your data is encrypted at the highest level, it is difficult for it to get into the wrong hands.
Its many aspects may lead to a shambles:
SharePoint has a lot of capabilities, and choose which ones to use may be difficult for enterprises. If you allow all of them without prioritizing them on your intranet, you’ll wind up with a jumble that will stifle employee productivity.
Implementation and customization costs a lot of money:
Customizing SharePoint to meet the demands of each enterprise is vital, but it comes at a cost. Because it requires a high level of customisation, SharePoint hybrid or on-premise may be costly. Deployment, bespoke software, migration, hardware, and training all come at a high price.
Employee training is required:
If you have a customized version of SharePoint, you will need to teach your workers on how to use it.
A Tabular Comparison of Dropbox vs. SharePoint’s Key Features
|Integration easiness||Integration with Microsoft Office requires the help of a third party.||Because Microsoft Office is their product, it is simple to incorporate.|
|Security||Only paying subscribers have access to password protection.||On all plans, the program is password secured.|
|Users||Freelancers and self-employed workers||Large and medium-sized businesses and corporations|
|Model of pricing||One-time payment, monthly payment, and free||Payment on a monthly basis|
|Languages that are supported||English||English|
|Try it out for free.||None||None|
|Platforms that are supported||Apps for Android, iPhone, and the web||Apps for Android, iPhone, and the web|
|Customer service||FAQs/Forum, Email/Help Desk
365 days a year (Live Rep),
Support through chat and phone
365 days a year (Live Rep),
Support through chat and phone
|The total cost||Affordable||Upgrades and maintenance are costly.|
Before deciding whether to use Dropbox vs SharePoint, there are a few things to think about.
Consider which characteristics are appropriate for your company’s requirements when selecting a cloud storage solution. While all cloud services provide some amount of security and accessibility, their usability and affordability differ. Consider the following aspects before deciding on a cloud storage platform.
1. Safety and security
You must ensure that your data is safe since you may store it on the cloud and access it from anywhere. You can password-protect, encrypt, and restrict file access in SharePoint. It also comes with a comprehensive set of reporting tools for efficiently managing and tracking file and document requests. Assume you’re already using Dropbox and want to add features like document access request monitoring. In such situation, you’ll have to use a third-party service, which might jeopardize your security.
Integration with other software or applications is a vital feature to consider when selecting a cloud storage platform. It will be difficult to utilize and operate with cloud storage without integration. SharePoint, being a Microsoft product, integrates seamlessly with other Microsoft products such as Office 365. If you use Dropbox, however, you may link Dropbox with Microsoft Office via third-party plugins.
When picking a file storage platform, one of the most important factors to consider is simplicity of use. You must ensure that the platform is simple to use and that you can access your data from anywhere, at any time. It’s simple to get started with Dropbox. All you have to do now is download the app, register, and start exchanging files. SharePoint, on the other hand, is difficult to set up and needs IT assistance.
It’s usually a good idea to check the rates of different cloud storage providers to determine whether you’re getting a decent bargain. SharePoint provides an in-house SharePoint solution that is ideal for big enterprises and has cheap price levels. Despite having fewer functionality than SharePoint, Dropbox pricing levels are a little pricey.
Dropbox and SharePoint Frequently Asked Questions
Is it possible to transfer files from SharePoint to Dropbox?
Answer: The procedures below will help you migrate files from SharePoint to Dropbox.
- Give cloudHQ permission to use your Office 365 domain.
- Allow access to Office 365.
- To build migration sync pairs, use the cloudHQ wizard.
- Select “Back up or Sync for Multiple Users” from the drop-down menu.
- Select Office365 as your default user directory.
- Select “Office 365 SharePoint” from the drop-down menu.
- Switch to Migrate by clicking the “Switch to Migrate” button.
- Choose the Dropbox icon from the list.
- Check the synchronization pairings.
- To generate sync pairings and begin the migration, click “Finish.”
Between Dropbox and SharePoint, which cloud storage platform is better?
Dropbox is a file sharing and collaboration service that is simple to use. SharePoint is more than simply a file storage and sharing system. It features a flexible framework that can be adjusted to fit the demands of any organization.
Is it possible for me to use SharePoint for personal purposes?
Answer: Microsoft SharePoint’s personal site is a terrific resource for small company owners. It enables you to utilize your online office space as a virtual assistant, keep important papers, and share contacts and information with others over the internet. You’ll be able to keep everything organized and up to date this way. Your site also allows you to set up and plan your workflow for the whole year, as well as create calendar reminders.
Can I put my faith in Dropbox to keep my data safe?
Cloud storage service is the answer. Dropbox has encountered hacking incidents in the past. It is, nevertheless, a wonderful option for organizations to employ. It is safe because to its 256-bit AES encryption, but you may take extra security precautions to protect your information. Consider encrypting files at the file level, activating two-factor authentication, and avoiding public folder sharing.
Dropbox and SharePoint are fantastic tools that adapt to their consumers’ specific requirements. Microsoft SharePoint is a highly configurable, versatile, and scalable platform that appeals to enterprises of all sizes. Dropbox, on the other hand, provides easy-to-use file sharing and collaboration features.
Dropbox, on the other hand, has a significant security flaw. The site has been hacked in the past, which is a source of worry for its users. When the two systems are compared, SharePoint wins because of its security, scalability, and capacity to allow collaboration across teams inside businesses and other business divisions.
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Frequently Asked Questions
Can you use SharePoint like Dropbox?
A: SharePoint is not a program or application you can download to your computer. Its an online service that allows it users to share their documents, calendars, and other files with their team members in order for them all to work on the same project at the same time.
Is it better to use SharePoint or OneDrive?
A: OneDrive is a cloud storage service by Microsoft that allows users to upload and save documents and files from either your PC or mobile device. SharePoint, on the other hand, is an online document collaboration platform used primarily for managing content within organizations.
Is it better to use Dropbox or OneDrive?
A: If you are using a PC, its better to use Dropbox. If you have an Xbox One or PS4, its best to go with OneDrive.
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